Editor Discussion Guideline Update October 2006 1 Main

Editor-Discussion-Guideline-Update-October-2006

http://help.discogs.com/wiki/SubmissionGuidelines

Submission Guidelines

Rules For Submitting, updating, and correcting release information

IMPORTANT: Don't submit releases before the release date. You MUST have
the specific release you are submitting with
you
when you submit! Before submitting
check that the specific release is valid for Discogs and not already in
Discogs as an accepted or pending entry.

Submission is not a competition or a race,
Discogs’ priorities are accuracy and completeness. If a pending release
contains inaccuracies or is missing information and you have it in your
possession, please try to assist in improving it by posting comments
rather than adding a duplicate submission.

At present Discogs operates on the basis that:
same artist + same title + same tracklist + same label + same catalog
number = same Discogs entry. Cosmetic differences such as limited
edition or otherwise different packaging do not currently qualify for
separate entries. This information can be added via image submissions
and release notes.

Artist

Artist refers to the main credited artist for a release or track. If
the artist name is not in Discogs yet, submitting it creates the new
artist entry. This is the only way to add a new artist. Please check
whether the name is already in the database. If the same artist exists
under a slightly different name, then you should consider whether the
Artist Name Variation function should be used. Also check to ensure that
the name you are using refers to the correct artist rather than a
different artist with the same name.

If there is more than one main artist on a release then either
Various should be used for the main artist or, if there are only a
few artists (e.g. 2 or 3), they should all be listed using separate
artist fields linked with an appropriate "Join Field" e.g. "/". See the
splitting
guidelines

for more information. Abbreviations follow the usual
rules
.

Md 04:19, 5 December 2006 (PST) minor amends made
to mention ANV and dupe artists.

DISCUSSION

Md 14:43, 24 October 2006 (PDT) I removed the
following text that seems to have been copied over from MONK's ticket.
The amended text details this information in better language. The RSG
misses the simple fact what to do if the artist / labelö does not exist
yet.

So please include the fact (twice, under label an artist) that artist /
label pages will be created in the moment they hit "submit" / after
beeing accepted.

Artist Name Variation rules:

  • Artist Name Variations (ANVs) should be used for variations in an
    artist name such as nicknames, language based differences,
    abbreviations, different initials etc. The existing Artist Name HAS
    to be entered as is done presently as well (the ANV cannot exist on
    its own).
  • ANVs should not be used if the artist uses the name to differentiate
    their work, in this case an alias is more appropriate.
  • The ANV should link to the best relevant version of the Artists
    Name.
  • Normal capitalisation rules apply.
  • If there is a case whereby there are two Artist Name Variations
    present on a release for the same credit (for example there is D.
    Bowie on the cover for a vocal credit, and D. H. Bowie on the label
    for the vocal credit), only one can be entered. The submitter should
    choose which one based on such things as viability of the names,
    clarity and fullness of the data, and existing names already used in
    the database.
  • Typography and punctuation - ANVs can be entered to reflect what is
    on the release. Variations in punctuation, spelling etc are allowed,
    providing they exist on the release. Variations in accents are
    allowed. However, using Cyrillic and other such Unicode fonts to
    reflect graphic design decisions such as reverse letters should not
    be done.

Special Artists:

  • Various is to be used for compilations. DO NOT USE Various
    Artists
    .
  • Unknown Artist is to be used for audio releases/tracks which are
    not credited to an artist.
  • No Artist should be used on releases/tracks where there is no
    audio/music artist performing, such as radio / TV advertisements,
    movie samples, blank tracks, sound effects, etc.

Click the "+" button if you need to list more than one artist as the
main artist. Doing this will also add a join field between each artist.
Note that in no case is "featuring" suitable for the Join Field, it
belongs to Credits.
MORE ->

Md 04:25, 5 December 2006 (PST) minor changes made
for clarity.

Title

Use this
field to enter the main title of your release.'''
'''Only add the release title here, not additional
information such as "Promo", "Limited Edition", "Special Edition", etc.
This extra information must be added in via the Format drop-down lists
or free text field, and can be further detailed in Release
Notes.

Please do
not use quotation marks around the main release title, this additional
punctuation is not necessary.

If your
release has no title you can opt to use the most appropriate of the
following:


  • '''\<span style="font-size:10.0pt;font-family:Arial;

color:black">Untitled

'''


-

\<span
style="font-size:10.0pt;font-family:Arial;

color:black">the title of the release’s main track.


-

'''\<span
style="font-size:10.0pt;font-family:Arial;

color:black">A-Side Title / B-Side Title

'''


- - Note: including B-side titles is often discouraged, as a single
is usually only known by its featured/"hit" title, even when the
"backed with"/B-side title is on the front sleeve. Exceptions
are double-A-side releases where both titles are featured or the
sides are labeled "A" and "AA" or have no side indicators at
all.

If you use
two track titles as the main release title please make sure you separate
them with a slash with a space on either side i.e. ABC Song / XYZ
Song.

Please use Moderator Notes to explain your choice of main title if
appropriate.

Label / Catalog Number

If the
label already has releases in Discogs, confirm on the label page that
the supplied catalog number is following the correct format. Where no
catalog number exists, you must enter none into the catalog number
field (note the lower case n). In some cases
it may be necessary to manipulate the catalog number to ensure the
logical sorting of releases on the label page. If any such manipulation
is required, be sure to mention how the catalogue number is actually
displayed in the Release Notes, and give any relevant explanations in
Moderator Notes.

MORE->

Format

You can select quantity, format, description, and add a free text field
as needed to describe the general format of the release. MORE->

Country

"Country"
refers to the country of origin (the market) of the release. Discovering
the country can be very easy, or quite obscure. For small labels, they
will usually be based in (and release in) the same country. Larger
labels or labels with licensing deals overseas are harder, but the
country should always be the place the release was sold and distributed
in. For Imports, the country they are imported from is the country of
release.

The country
is NOT necessarily where the
release was manufactured. A US label can
release licensed recordings in Germany & Netherlands (perhaps
manufactured in Czech Republic). If the release is on more than one
label, please list the country of the first label you listed in the
Label section. Please use the Release Notes field for all information
that cannot be handled by the current form, or for any other questions
regarding the country field.
MORE->

Released

This refers
to date of release. For an exact date enter in the format "YYYY-MM-DD"
(02-Sept 1997 would be 1997-09-02). For an approximate release date you
may enter only the year (in four-digit format, YYYY) or year and month
with "00" for the day (YYYY-MM-00).
MORE->

Genres and Styles

Genre is a
high-level description of the music, whereas style is more specific. At
least one genre is required. Style may or may not be required, depending
on the genre. Any combination of genres and
styles can be selected as appropriate, to reflect
the musical content of the release.
Please see the Discogs Style
Guide
for more info.

Credits

In addition
to the main artist it is possible to list additional artist credits.
Discogs allows you to add Credit Roles and Artist Names and assign the
credits to particular tracks.
MORE->

Mixed

Check this
box if all of the tracks are mixed together into one continuous flow,
for example DJ Mix CDs. Usually, ticking this checkbox also indicates a
requirement for a "DJ Mix" credit in the appropriate field.

Md 04:31, 5 December 2006 (PST) now redundant?

Release Notes

This field
is used to add any factual, objective notes about the release
(additional format or packaging information that can not be detailed in
the format section, concise and relevant background information/history
behind the specific release etc).

Any notes transcribed from the release should be put into clear context.
If any information has been manipulated as part of the data entry
process (e.g. catalogue number), it is mandatory to detail in release
notes where the release information differs from the Discogs listing.
Enter this information in a clear and concise manner.

The
following are not allowed in release notes:



  • Subjective opinions or reviews of the release - these should be
    added as a Comment
    instead.


-

Promotional
language, hype, etc.


-

Links/URLs
to sites outside Discogs - these belong on artist/label pages and
can be added via the Update function.
[Md](User:Md "wikilink") 04:34, 5 December 2006 (PST) some edits made post-Format update. Track listing ---------------------------------------------- By default, four tracks are entered. Should you need more, use the "Add Tracks" button, or the "Insert Track" link. Should you need to, you can remove tracks with the "Delete Track" link. Do not leave any tracks empty when you submit, only add as many as you need. ### Position The position numbering of the track on the release. Do not use spaces in the track position. Standard positions encountered at Discogs are: Without sides - CD etc: 1 2... With sides - LP, 12", 7", cassette etc: A1 A2... B1 B2... [MORE-\>](http://help.discogs.com/wiki/SubmissionGuidelinesTracklisting) ### Artist This field is only to be used when the release contains tracks by more than one artist. If this field is used on a release then it must be completed on **all** tracks. It is also possible to use more than one artist per track by clicking the "+" button. Use the Join Field to add in the relevant separator (e.g. &, vs., / etc.). The same guidelines apply as to the main artist. [Md](User:Md "wikilink") 04:36, 5 December 2006 (PST) edited for concision/clarity. ### Title The title of the track. Discogs requires full track titles, and where a track is appended with a version title (e.g. remix title, instrumental, etc.) the standard format that must be used is: "Title Of Track (Title Of Version)". Where versions of tracks are included which have the same track title but do not have version titles, or a remix that has no title, mention this in Release Notes. Abbreviations and case follow the [usual rules](http://help.discogs.com/wiki/SubmissionGuidelinesGeneralRules). All tracks on a release must be listed, including locked grooves, short bonus tracks and so on. Detail special features (locked grooves, double concentric groove, inside-out cut, etc.) in Release Notes, not in the track listing. Additional information on hidden tracks should be added in Release Notes. An untitled locked groove should be "Untitled" and Release Notes mention "Track xx is a locked groove". ### Extra Artist This field can be used to add any extra artists to a track for additional credits. It is possible to use as many extra artists as required by clicking the "+" button. The same guidelines apply as to the Credits. This field should not be filled in or even added if no extra artist is present on a track. ### Duration Track durations are optional but should be entered whenever available. The only accepted format is **0:00**. Durations must be entered for all tracks or none at all. When submitting track durations for non-digital formats (e.g. vinyl, cassette etc.) please mention in Moderator Notes and if appropriate Release Notes from where the durations were derived. Required fields in a new submission. ---------------------------------------------------------------------- Your submission will not be accepted into the database unless it contains a required minimum of information. The required fields are listed below, as well as the optional ones. These rules apply for all genres. Required:

  • \<span style="font-size:10.0pt;font-family:Arial;

color:black">Artist


-

\<span style="font-size:10.0pt;font-family:Arial;

color:black">Title


-

\<span style="font-size:10.0pt;font-family:Arial;

color:black">Label / Catalog#


-

\<span style="font-size:10.0pt;font-family:Arial;

color:black">Format


-

\<span style="font-size:10.0pt;font-family:Arial;

color:black">Genre/s


-

\<span style="font-size:10.0pt;font-family:Arial;

color:black">Tracklisting


-

\<span style="font-size:10.0pt;font-family:Arial;

color:black">Artist field for each track if there is more than one
artist on the release


-

\<span style="font-size:10.0pt;font-family:Arial;

color:black">Featuring credits


-

\<span style="font-size:10.0pt;font-family:Arial;

color:black">Remix credits


-

\<span style="font-size:10.0pt;font-family:Arial;

color:black">Mixed (to be ticked if tracks are mixed together, a mix CD
for example).


-

\<span style="font-size:10.0pt;font-family:Arial;

color:black">Unofficial Release - when the
release wasn't fully authorized by the
artist/label e.g. bootlegs, unlicensed
releases.


-

\<span
style="font-size:10.0pt;font-family:Arial;

color:black">Moderator Notes – please pay special
attention to the text below the Moderator Notes field, and add in all
pertinent information.



Optional:


-

\<span style="font-size:10.0pt;font-family:Arial;

color:black">Released


-

\<span style="font-size:10.0pt;font-family:Arial;

color:black">Country


-

\<span style="font-size:10.0pt;font-family:Arial;

color:black">Style/s (required for Electronic genre)


-

\<span style="font-size:10.0pt;font-family:Arial;

color:black">All other credits


-

\<span style="font-size:10.0pt;font-family:Arial;

color:black">Release Notes (unless otherwise
specified in the submission guidelines)


-

\<span style="font-size:10.0pt;font-family:Arial;

color:black">Images




Please
note that you should enter as much information as possible about the
release you are submitting
. In particular, if the producer of the
release isn't the main artist, it is advantageous to credit the
producer. It is also recommended to credit any musician that isn't the
main artist, and list all other relevant information stated on the
release cover / booklet / label in Release Notes where
appropriate.


Comments


You
can add a personal Comment to Release, Artist and Label pages. You can
also
request the removal of a Comment if it does not comply with
the Comment Submission
Guidelines
.

Images

All images
on Discogs should be between 150 and 600 pixels wide with a maximum size
of 300Kb. Make sure they are of good quality, face-on, readable,
correctly oriented and free of any copyright, watermark, url, or other
marks.
MORE->

Merge

You can
merge two releases. Submit the update to the release entry that should
remain, click the "Merge" button and enter the duplicate release's
number on the submission form. On the next step, check the releases by
clicking the links. Remember that only duplicate releases should be
merged. You must clearly explain in the Moderator Notes what you are
trying to achieve. The release with the more accurate and complete
information should normally remain. Any relevant information appearing
on the duplicate release and missing on the proper release should be
added to the remaining release before merging them. Merge takes care of
the "Users who have this" and "Users who want this" lists, transferring
from the merged release to the one that remains and informing those
listing the removed entry.

Remove

You can
remove a release from the database. This functionality is very rarely
required, usually a Merge is more suitable if a duplicate release entry
is found. However, in cases where a release does not exist
or has been added despite not being eligible for
inclusion in Discogs
, the remove functionality should be
used.

Md 04:43, 5 December 2006 (PST) edited for
clarity.

Moderator Notes

You
must use this field to include a full and detailed justification for
your submission. Explain anything that could be potentially confusing
about a release (such as artists or labels new to the database, typos
etc.) You should supply any and all information / links to proofs you
have relating to the justification of your submission.

Please
do not submit until you are confident that your submission is correct.
You can use the Discogs forums to discuss the validity of any updates
that you suspect are required.

Submissions
that lack sufficient back-up will be rejected. By making sure your
Moderator notes are clear and helpful, you will let us process your
request as quickly as possible.

You
may can also use this section field to respond to comments from the
moderators when resubmitting a rejected release, or further clarify
requested comments. Please make maximum use of this - If in doubt, put
it in the moderator notes! Remember that what seems obvious to you might
not be obvious to someone else.

Md 04:45, 5 December 2006 (PST) edited for clarity